San Carlos, CA

On-Call Publishing, Printing, and Mailing Services

City of San Carlos
Request for Proposals
On-Call Publishing, Printing, and Mailing Services

All Proposals Due February 12, 2024, by 4:00 p.m. PST


The City of San Carlos produces a variety of printed and digital material for community outreach. These materials include, but are not limited to: newsletters, postcards, flyers, pamphlets, booklets, invitations, banners, logos, infographics, social media images, and other digital and printed graphics. Some of these materials are printed and distributed via the United States Postal Service (USPS) to community members, while others are distributed digitally (or both). The current mailing list for materials distributed via USPS includes approximately 15,000 addresses.

While some projects like newsletters have a strict print and delivery schedule, other projects often arise on an “as needed” basis and are not known or scheduled in advance. Materials are commonly produced in relation to upcoming community events, council directives, or other City happenings.

The City of San Carlos is seeking a qualified vendor to publish and print City newsletters and other community outreach. Please read the full text of the RFP before submitting questions or a proposal. 

All proposals due no later than February 12, 2024, by 4:00 p.m. PST. 

Questions regarding this RFP should be emailed to Brian Cary, Communications Manager, at bcary@cityofsancarlos.org, no later than February 9, 2024, at 4:00 p.m. PST. 

Attachments: 

RFP: On-Call Publishing, Printing, and Mailing Services

Attachment A: Professional Services Agreement




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